Casual hire

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Casual hire is for one-off bookings of a sports facility, park, reserve, hall or meeting room.

Summary of halls and meeting rooms (pdf. 889KB)

Booking fees

Casual hire terms and conditions

Application form for casual hire (pdf. 1MB)

Eco-friendly events

Ku-ring-gai Council recently approved a new Sustainable Event Management Policy and Single-use Plastic Policy. This will see single-use plastics (SUP’s) banned completely from both Council-run and externally run events on Council land, over the next 2 years.

To access a range of resources please visit our new Sustainable events page or get in touch with our Environment and Sustainability Team on 9424 0893 or email  sustainability@kmc.nsw.gov.au.

Minor events

Birthday parties, weddings, family gatherings

The How to Run a Sustainable Event Guide (pdf. 1MB) includes tips on catering/ food waste, compostable serving ware, managing your power supply and recycling options for your next event.

Major events

>100 people, using temporary structures and publicly promoted

Please read/complete the following documents to assist you in organising your event and meeting Council requirements:

Event Information Checklist (pdf. 167KB)

Special Event Guidelines (pdf. 1MB)  

Sustainable Event Management Plan (docx. 210KB)

Event resources

Consumption of Alcohol Permit  (pdf. 37KB)

Example Traffic Management Plan (pdf. 31KB)

Roads and Maritime Services Special Event Transport Management Plan

Temporary Roadside Closure Application form (pdf. 48KB)

Roads and Maritime Services Road Occupancy Licence Application

Accessible and Inclusive events toolbox (pdf. 1MB)

Accessible events checklist (pdf. 25KB)

Information about food stalls

Council sponsorship for events

Eco-friendly resources

Sustainable Event Stallholder Guidelines (pdf. 1023KB)

Booking your event 

Completed forms can be submitted by:

Post: Community and Recreation Services, Locked Bag 1006, Gordon NSW 2072

Email: recreationbookings@kmc.nsw.gov.au

Fax: 9424 0207

In person: Customer Service, Ku-ring-gai Council Chambers, Gordon

Bookings will only be confirmed once payment has been received in full. We accept payment by credit card (Mastercard, Visa or American Express), cheque, or cash (in person).