Vacation Care policies and procedures

All polices have been reviewed and updated in accordance with the Education and Care Services National Regulations and National Quality Framework.

All Vacation Care Policies are on display at each Vacation Care Centre and are always open for review and feedback. If you would like to provide feedback or contribute to the review process, please contact the Vacation Care Coordinator for more information or speak to the Centre Coordinators.

Parent handbook

The parent handbook is clear, easy to follow and provides detailed information about our programs, policies and procedures. Download the Vacation Care Parent Handbook (pdf. 3MB).

All children are welcome to participate in this program. However if your child has additional needs, please contact the Vacation Care Coordinator before enrolling your child on 9424 0903.

Refunds/cancellations

  • Programs, excursions and workshops may be changed due to adverse weather or unforeseen circumstances. Parents will be advised of any changes.
  • Please note that NO refunds or credits apply for non-attendance at centres, excursions and workshops.

Arrivals/departures

  • Parents must sign their child in and out each day. Children will only be allowed to leave with nominated carers.
  • Children must be at the centre before the scheduled departure time on excursion days.
  • Parents collecting their child after 6pm will be charged a late fee of $1 per minute per child. If the child has not been collected by 6.15pm an additional fee of $2 per minute per child will be charged until the child is collected.

All our centres are 100% nut-free

We have a no-nuts policy at all our Vacation Care centres. Please do not pack any nut-based snacks or lunches for your child. For more information or any queries ask our staff or refer to the parent handbook.

Allergy advice

Our parent handbook outlines our procedures in dealing with known allergies.

When enrolling your child please notify us of any known allergies, medication needs or asthma management plans.

What to bring

  • A drink in a screw top refillable container and sunscreen.
  • Healthy snacks, meals and drinks to last the day. Food is NOT provided unless otherwise stated.
  • Sun-safe clothing ie. a brimmed hat and sleeved clothing, plus enclosed shoes.
  • A spare change of clothes.

National Quality Framework

The Department of Education, Employment and Workplace Relations introduced a new National Quality Framework (NQF) in 2012 for Out of School Hours Care (OOSH) called 'My Time Our Place'.

The framework aims to create a rich environment for play. Under the NQF, we have to meet new standards designed to give children the best possible start in life through high quality early childhood education and care.
The National Quality Framework includes:

  • A national legislative framework that consists of the Education and Care Services National Law and Education and Care Services National Regulations.
  • A national quality standard.
  • An assessment and rating system.
  • A regulatory authority in each state and territory with primary responsibility for the approval, monitoring and quality assessment of services in their jurisdiction.

If you would like to learn more visit the Australian Children's Education and Care Quality Authority website

If you would like to provide feedback or find out more, email vacationcare@kmc.nsw.gov.au.